In Word 2007, T of C Entries Missing Where Images Were Placed 1

[bsquared18]

Hello,

After creating a document, I used Word 2007's Table of Contents feature to build a T of C for headings 1, 2, and 3.

In the document, I had used text boxes to place some images in the document, using the text-box layout feature to wrap text to the left of the text boxes, whose right-hand edges align with the right-hand margin of the text. The images do not have captions and are not included in any T of C.

I noticed that where those text-boxes-with-images have been placed, the level 3 subheads (which have been included in the T of C set up) do not appear in the T of C when I build it. The ones above and below do, but not the one where the image in a text box is.

I experimented with inserting an image without the text box, but the same problem occurs.

Absent a better solution, my workaround will be to take note of where the images are located, and after generating the last T of C before publishing the material, I'll manually enter those headings and page numbers.

Any suggestions?

Thanks,
Bill

 

[combo]

Do you still have Heading 3 style of text, that does not appear in TOC?

combo

 

[bsquared18]

Heading 3 texts appear in the ToC except where the images are. Where an image is adjacent to a Heading-3 subheading, the subheading is missing when the ToC is built.

Bill

 

[macropod]

Are these textboxes anchored to the headings? If so, moving the textbox anchors to a paragraph other than the heading paragraph may help.

Cheers
Paul Edstein
[MS MVP - Word]

 

[bsquared18]

I didn't knowingly anchor them to anything. How do I determine if one is anchored and, if so, to which paragraph? How do I change the anchor?

Also, as I mention earlier, images not in text boxes exhibit the same problem. Can images also be anchored to paragraphs? If they cannot, then anchoring may not be the cause.

Bill

 

[macropod]

Every 'floating' image is anchored to a paragraph somewhere. Typically, clicking on such an image (or textbox) will cause Word to display an anchor symbol wherever the image is anchored. If not, click on the ¶ symbol on the Ribbon's Home tab to ensure all non-printing symbols are displayed. You can then drag & drop the anchor to a different location. You can also use the picture formatting tools to lock the anchor in position.

Cheers
Paul Edstein
[MS MVP - Word]

 

[bsquared18]

Hmm. Maybe we're getting closer. Yes, I see the anchor in the left-hand margin when I select an image.

If I left click on the anchor, a smaller anchor appears next to the arrow. But when I try to drag the anchor to another location, the anchor doesn't move. I can't get it to relocate.

Bill

 

[macropod]

The 'smaller anchor' is probably a padlock, meaning someone has already locked the anchor in place. You'll need to unlock it before you can move it.

Cheers
Paul Edstein
[MS MVP - Word]

 

[bsquared18]

Very confusing. In the first place, I created this document; no one else has worked on it. Secondly, when I go to Format Text Box --> Layout --> Advanced, the "Lock anchor" option is unchecked.

After reading your comments about anchors, I found similar instructions elsewhere on the Web. Tried to follow them, but the anchors won't move.

Bill

 

[macropod]

OK, if you select the anchor, another little anchor will appear. That simply confirms that the anchor is selected. You should then be able to drag the anchor up/down the page to a different paragraph (it won't move until you get to the next/previous paragraph), though probably not left/right.

Cheers
Paul Edstein
[MS MVP - Word]

 

[bsquared18]

Thanks for your patience. This time when I tried to move the anchor, I realized that the "paragraph" below (the one the anchor was on) was a break without a paragraph break. Once I added the paragraph break, the anchor moved as expected. And, yes, that solved the ToC issue.

Regards,
Bill