I wish to publish our MD's Calendar

[wakubi]

I wish to publish our MD's Calendar in Outlook2000 so that (only) certain select users can look at it. I have found a way of doing this. By saving the calendar as a web page on our NT server and only giving the appropriate users NTFS access permissions to it.
The problem is, is that it is a static web page, it does not change when the MD changes his calendar. So I would have to first explain to him (not IT minded) how to publish his calendar, then he would have to publish it again and again, every time he made any changes.
There must be an easier way.

Under Calendar options, there is a "publish Free/busy times" option. Cannot work out how to configure this. The (paper-clip guy with his) help is no help.
Ive checked the MS site, but its doent explain very well and the MD's getting impatiant.

Can any give me any hints, or possibly even the solution?

Thanks inadvance,

Julian
IT Support Engineer

 

[JamesMeadlock]

Humm... you could make the Calendar a public folder, then assign read permissions as you see fit. If everyone's got outlook, this seems the easiest solution.

 

[Richardo]

Alternatively, you could get your MD to Delegate reviewer (read only) rights to his calendar for the list of users.
In Outlook (on the MD's mailbox), go to tools-options-delegates tab, click the add button, choose the staff required (if there are lots of people, then create a distribution list in Exchange, add the people to that, and in Outlook delegates add the distribution list instead.) Click OK to then set the rights, set calendar rights to reviewer and click OK.
For the people to access the MD's calendar, in their Outlook, go to the File-open-other users folder, choose the MD's mailbox and select 'calendar' in the drop down box.

Hope this helps

Richard

 

[wakubi]

Thanks...
I found a solution.

1. In MD's outlook give the Users read permissions to the calendar.
2. Give Users visible, (but not read) permissions to the mailbox.
3. In Users outlook, add the MD's mailbox to the "services/additional mailboxes"

Thanks for the pointers anyway.

Julian