Hyperlinking to Network Folders - Is it possible to bypass security 1

[MwTV]

Just had a thought,

Have a 2 megabyte MS Excel file that I need to send to 20 people via MS Outlook every week.

I thought about using a hyperlink within the body of the Outlook e-mail so recepients can access the file without having to attach such a large file.

Questions:

1) If I attach the 2 megabyte file via Outlook, where is this file stored while it resides in the recepient's inbox? I assume that the file is stored on the recepient's hard drive.

2) If I send the e-mail with a hyperlink to the file, will any recepient be able to access the file even if he/she do not have permissions to the network drive that the file is stored on?

3) If I send the e-mail with a hyperlink to the folder that contains the file, will any recepient be able to access all of the contents of the folder even if he/she do not have permissions to the network drive that the file is stored on?

Also, appreciate any suggestions as to how you would perform this task differently.

Thanks in advance.

 

[xlbo]

hyperlinks cannot bypass file or folder security. Anyone you want to have access to the file/folder via a hyperlink must have access to the folder / file it is pointing at.

If you send the file via email, the file will be stored wherever outlook is configures to store the file...

Rgds, Geoff

We could learn a lot from crayons. Some are sharp, some are pretty and some are dull. Some have weird names and all are different colours but they all live in the same box.

Please read FAQ222-2244 before you ask a question

 

[MwTV]

Consequently,

If I attach the 2 megabyte file, I assume that the file could be stored twice - once at the default location that is configured in Outlook and again when the recepient detaches it to his/her hard drive.

Is this correct?

 

[xlbo]

Once the file has been delivered, as long as the message is deleted, there should only be 1 copy of the file - on the local hard drive (or wherever it is saved)

Rgds, Geoff

We could learn a lot from crayons. Some are sharp, some are pretty and some are dull. Some have weird names and all are different colours but they all live in the same box.

Please read FAQ222-2244 before you ask a question

 

[MwTV]

The key part - "...as long as the message is deleted..."

Usually, the recepients do not delete the e-mail. I believe that the recepients can delete the attachment and save the e-mail.

Maybe, I will mention within the e-mail that it would be a good idea to delete the attachment to maintain a "clutter-free" email storage area.

Leads to another question - Is there a default property within MS Outlook that automatically deletes attachments within e-mails after a certain period of time has elapsed?

 

[xlbo]

there's probably a setting somewhere but i am afraid that i am no outlook expert so cannot help you with that....

Rgds, Geoff

We could learn a lot from crayons. Some are sharp, some are pretty and some are dull. Some have weird names and all are different colours but they all live in the same box.

Please read FAQ222-2244 before you ask a question