How do you email a Group

[mytaurus2000]

I am trying to send one message to 1200 people. How can I send one message to all users in this group?

 

[pgaliardo]

What e-mail client are you using? If Outlook, you can create a distribution group and add the members to the group.

 

[mytaurus2000]

I have an Access Query that pulls 1200 people with a particular piece of equipment. I am trying to find a way to send each person an email confirming order. It is a generic email, but how do I send each an individual eamil?

 

[JohnOB]

If you use a recent version of Microsoft Word (I know you can do it in 2003, possibly earlier) you can create a Mail Merge, and choose your document type as email. When you choose your source data you may be able to select your Access Database Table (if not perhaps you could export your table to another word doc or excel) and you can do it this way. I have never done this but I would assume it then uses your default mail client to sent the email to all the email addresses in your source document, you could then do fancy stuff like have "Dear *persons name.." at the start of the email - assuming you had their names too -.

There is also apparently a mail merge facility within Outlook, but maybe this is only for letters (though that would be strange given it is an email client).

If you struggle with this there are software packages out there designed for sending emails to multiple people, you could perhaps look at any newsletter type emails you receive, some of these may have a link at the bottom to the site/software they use to produce their mass emails, some of which may be free.

All this advice is in theory as have never actually done this, but hopefully this will give you some avenues to consider looking at.

 

[elmurado]

check out

http://www.slipstick.com

for more info on 3rd party tools for this.

 

[jlockley]

Whether it is possible depends on what servers you use. If you are using standard DSL or cable, for instance, your provider may limit your mailings to as few as 13 per message and 100 per hour.

With a database of thousands what you want sounds suspiciously like unsolicited email. Something you might wish to consider twice.

If you have a willing subscriber list, there is another option. Services like Constant Contact provide not only distribution interfaces, but also offer some very entertaining templates for mailings. They permit your recipients to unsubscribe safely. (These services are increasing recognized as legitimate.)

Constant Contact is the best I have found. We tried the Godaddy service, but their policies are so restrictive that we were never able to reach more than 2/3 of our list.

You can try Constant Contact for 100 or fewer addresses for free for a month.

http://WWW.constantcontact.com.