How can GP handle Client Blanket Purchase orders

[krzykard]

My company (and myself) are new users of the Great Plains system. We service and repair computers. Often times, a client will give us a blanket PO. Generally the POs are good for a year. When a computer comes in, we fix it and bill it off the blanket PO. When the amount on the blanket PO runs to $0 or the time frame expires, we have the client send another. I have searched the program and can not find where to input this info. One web site suggested putting it the terms section but the problem with that is that when the client pays the computer thinks it still has the full amount of the blanket PO to use.

Any help anyone can provide would be great.

 

[jazgeek]

one suggestion would be to put the # of units (SO qty) equal to 1 per 1 dollar and invoice portions and backorder the rest.

ie if there's a blanket for $3000 enter 3000 units of an item called "service" and invoice portions of it until there are no more "service" left... problem I see is that it's cumbersome having to invoice, backorder and then transfer backorder back to sales order (unless you don't care and leave the backorder as is)

then at year end you can cancel off remaining qty's and re-start the process again.

Another way (which is not as readily visible) is to start the year off with a customer credit and invoice as normal for your service and let accouting inform you when they're below their available credit for the year.



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and they wonder why they call it Great Pains!

jaz