Hiding the list

[G0AOZ]

Have a list of e-mail addresses to which a monthly newsletter is to be sent in Outlook 2000. Have created and named a group. However, I'm advised that I ought not to be divulging "Fred's" e-mail address to "Jim", etc., etc., by virtue of the listing.

Is it acceptable to put the group name in the bcc field? Do I need to put anything in the To field? Any other comments or suggestions...

ROGER - G0AOZ.

 

[sawedoff]

You will probably need to put something in the To field. Use your own address. Other than that, you should be fine with the list name in the BCC: field.

Sawedoff

 

[G0AOZ]

Thanks Sawedoff. Put my own address in the "To" field, and it appeared to work.

However, I say it "appeared to work" but no one else except me got the attachment. They all got the e-mail but no attachment. The attachment is an .RTF file of just under 8Kb. Do attachments not work for addressees in the bcc field?

I also had a few of the 53 e-mail addresses that I put in the bcc field returned as undeliverable. (Customer provided incorrect address). I note that I cannot open the attachment in any of the returned ones. I'd have expected a returned item to be readable...?

What am I doing wrong here?

ROGER - G0AOZ.

 

[smah]

Make sure that the sending format of the message is Plain Text or HTML, most client software can not read Outlook's RTF format & will get confused with attachments. The attachment can be RTF, just not the message.

Another thing that you might want to do just for appearances is to create an address book entry that has your e-mail address but has a 'freindly name' like Newsletter readers or something similar. Then put this address in the To: field, so that [most of] your recipients will see this as the To: field.

 

[G0AOZ]

Thanks for that smah. I checked under Tools, Options, Mail Format, and sure enough it was set to "Microsoft Outlook Rich Text". That's pretty bizzare that this setting could prevent an attachment from being received correctly! I could understand it if they couldn't read the basic text message I sent. Such is life with Micro$oft I guess...

Yes, I'd thought about an address book entry but the thought of manually adding 50 odd e-mail addresses put me off!! When I'm given the .RTF newsletter, they also give me an Excel spreadsheet which has one column listing all the e-mail addresses. I looked at ways of "importing" this column into Outlook somehow, but couldn't see how to do it. All I've managed to achieve so far is to highlight and copy that column, and then paste it into the bcc field in the outlook e-mail.

Any suggestions for creating a "group" or whatever would be much appreciated.


ROGER - G0AOZ.

 

[smah]

BCC'ing the real recipients is the correct thing to do. I was just saying to make 1 in your address book with the mailing list name & your address, to use in the To field.

 

[nickpark]

Is this possible in outlook?

I tried this...
create a new dist group called Test Users Distribution Group. Add all members to it. This will go in the BCC field.

and create another dist group called Test Users. I tried this with no members, but it was removed and my recipients ended up with a blank To: field. I also tried adding my own address, but the dist group name resolved to my name.

It does work if you type an unresolvable address in the To: field....
Test Users <invalid.user@ihfiohfi.com>



Sending as an RTF is usually ok for Outlook/Exchange setups as the exchange administrator normally configured Exchange to convert RTF to Text/HTML for all internet emails.