Help with Styles and Document Map 1

[dawnd3]

I am trying to set up a document map in Word 2007. The document is already created, so I don't want to change the formatting, I just want to give existing headings a "heading" so that it will show up in the document map. If I try to apply a heading it changes the font, etc. If I try and create a new heading, it changes the whole paragraph instead of just the heading that I have highlighted. Also, when I click on "styles" there are only heading 1's listed no 2's or 3's. Can anyone walk me through this?

Thanks,

Dawn

 

[fumei]

Let's start with:

"If I try and create a new heading, it changes the whole paragraph instead of just the heading that I have highlighted."

Hmmm. Whole paragraph??? Are you saying your "heading" is NOT a whole paragraph?

Gerry

 

[dawnd3]

Right. I had to make it a paragraph to get it to work. But the way they had it formatted was as part of the same paragraph. Like so:

THIS IS THE HEADING: But it is attached to the paragraph.

So I had to put a carriage return after the heading to make it work.

 

[fumei]

of course you did. Otherwise, as far as Word - and any other word-processor, or standard document design - is concerned it would not BE a heading.

I am willing to bet you have a bunch of manually formatted text, and you are not using Styles exclusively.

If you are not using Styles fully and properly, then frankly I would forget about using a Document Map. It is designed around proper usage of Styles.

Gerry

 

[dawnd3]

Gotcha! Thanks!

 

[xlhelp]

Dawn,

Shauna Kelly has a nice article on Document Map on her website.

http://www.shaunakelly.com

Canadian eh! Check out the new social forum Tek-Tips in Canada.
With the state of the world today, monkeys should get grossly insulted when humans claim to be their decendents

 

[fumei]

Indeed that is a good one. FWIW, I never use any built-in styles. I always create my own, because I hate Word controlling anything more than I do. It is my document, and I want it to do only what I want it to do.

That being said, I find Document Map is STILL very flakey and not reliable.

For example, I just (right now) made a new document with all content using explicit styles I also created.

Heading 1 text
other text
other text
Heading 2 text
other text
other text
Heading 2 text
other text
other text
Heading 1 text
other text
other text


1. starting off...the "other text" was in the document map, even though it had no heading style applied at all.

2. the second Heading 2 text was NOT in the document map...until I put a second heading 2 text after the seconsd Heading 1 text. Then...pop!...the first heading 2 appeared in the map.

Frankly, I find it flakey. Ys, with some fussing you can make sure it is working OK. However, unless I feel a great need for it - and often I make up my own VBA-based navigational tool - I avoid it. I hate to fuss that much.

Gerry

 

[Gavona]

xlhelp - there lots of good stuff at that link ====> [purple]*[/purple]

Gavin