Hi, i have an access (2002) form that pulls in allocation numbers & details for clothing allocations for new staff who will require safety clothing items for their job. when new employee posts are imported into the db they are checked to see if their posts require clothing. this works ok. however when the form opens to display a list of all employees who are to get clothong, along with the allocation number, & each item number & description, only the allocation number is displayed for all records - the item numbers only appear for the top record. if i click on each allocation number in turn the item numbers will be populated but i don't want to have to click on each row. i was using private sub formload, me.stockitem1 = me.allocationnumber.column3 ..... as me.allocationnumber refers back to the allocation table. I would be really grateful if anyone can help, thanks.