File Structure

[NEXCOMPAC]

We have a file server that has been enindated with junk. We have people putting files and folders all over the place. This has been going on for some years now. Its time to clean up the mess and my CEO's have asked me to put together a "written" plan of how this should take place. Seeing that I have been here for a short time, I am still trying to put together how they want to organize this. Furthermore, I was wondering what kind of layout or programs to create a layout would be recomended to construct a diagram or paper trail of what I would like to propose to our CEO's. So, lay it all out.

I guess, to save another thread, what would be the best way to keep employee's from creating folders wherever they "feel" would be good for them? They still need access to certain files, but not being able to move them around.

Thanks

 

[tfg13]

Using folder security would be the best way of enforcing some of the "security" features you want. Having users "read-only" on folders will solve the creating folders where ever they want syndrome.

As far as mapping out your plan, this could be a written plan, or if your bosses like pictures (most bosses do, as they can't visualize IT infrastructure), you might want to draw out something with Visio, or even something like Word (use the drawing capability). I'm sure there are plenty of other free stuff that you could use....

 

[onechuck]

I have used folder security at our place and it has accomplished our need. You may want to implement the Creator Owner user so that the user can create files or folders in another users' folder but not allow to modify/delete/over write for situations like when your boss wants someone to work on his files in his folder. This will prevent accidental deletion or modification of his original file.

As for drawing pretty diagram, you may use MS Power Point. I have that in the past and it's working fine. I found that it is a little bit harder to move things around in MS Word than Power Point.

 

[NEXCOMPAC]

Well, I would like to see some examples of how you put together that outline. For me at the moment, this is how I am constructing it:

C:\
I. ADMIN
A. Finance
1. accounting
B. H.R.
II. OPERATIONS
A. Autocad Database
B. BPB
(Each letter or number or Roman Number being a folder of such.)
And so forth. Much like an outline. Only its difficult to moddify in word. I was thinking about doing excel with each "folder" cliped with a note of who has permissions.