Exact copy from word to Pdf 2

[fenelonk]

I have a very very long word document with contents page that needs to be converted to pdf. However when I convert it to pdf instead of copying it exactly (as if I was scanning it) it converts but use a difference page sizing which means paragraphs and headers role onto different pages which also means the pdf version doesn't match the contents page that has been set up to go with it.

Is there any way to get pdf to take a true copy so that the text is on the same pages as it was in the original word copy. I am using version 7?

 

[nicksims]

How exactly are you creating the pdf? Are you printing to Adobe PDF from Word or are you creating the pdf from Acrobat?

Nick

 

[fenelonk]

I am using the "Convert to Adobe pdf" icon in the Microsoft Word toolbar. It converts everything including tags but doesn't produce a mirror (true) copy of the 77page document instead some paragraphs end up starting and finishing on different pages to the original. To get an exact copy im starting to think I will have to scan it? Is this true?

 

[nicksims]

Fenelonk,

I tried using the Word toolbar. I should hope that would work, but while it does create the pdf, I see that it doesn't give one the opportunity to have more control over the pdf.

Try using File/Print. In your printer drop box you should have the option to choose Adobe PDF. Use that. You'll also find the Properties and Options boxes to further control some layout options.

I've been doing this with a few word docs (Word 2003 and adobe 7.0) that are in the 100 page range. So far I have not had any margin, border, alignment issues, ...

The other way would be creating the pdf through acrobat- which I've used successfully. File/Create PDF and then either one or multiple files. The multiple files option I've used to create long doc's from multiple app's. Again, no issues with the formatting.

I'm not sure but I'm going to blame the Word toolbar. The 2 methods I suggested I believe are more under the control of Adobe instead of involving Word. But don't quote me on that!

Nick

 

[Eggles]

It sounds as though there is a mismatch between the page size in the Word doc and the Adobe's PDF printer. You need to check the properties of the Adobe PDF printer, as described above.

 

[samaba]

One additional note - Converting from a Word document that is not native to the current version of word will cause issues. It may be a Word 2000 doc being used in Word 2003 that has some hidden section break or something in it - word can and will display this without error based on a change of functionality within the word program, yet the conversion to PDF literally reads the code causing it to appear different.

Very common problem on WP to Word files.

Most of these issues are caused by something in the original file - clean up the original file by removing any unnecessary items, etc. I realize this is not an easy task.

The conversion tools are actually very predictible, it is the original files that aren't.