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Enter/Match Invoices - PO Not showing

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Borvik

Programmer
Jan 2, 2002
1,392
US
We are trying to enter/match invoices and the PO is not showing when choosing "Auto-Invoice." (see thread632-1080319)

The last part of that thread suggested the batch hadn't been posted yet - we've checked that in this instance, but it has been posted.

The odd part is the PO itself is Closed (all line items are closed then as well - except for one which is canceled). This is a little confusing as the one in question should say received based on the Inquiry we ran. There are 3 shipments, and 2 invoices. The 2 invoices match to 2 of the shipments with no invoice for the 3 shipment (that's the one we are working on). If I'm not mistaken the PO line item shouldn't close until it has an invoice for it - but we haven't done it yet.

Any ideas?
 
I have come across this alot. If a PO or it's line items are closed you cannot receive or invoice/match against it.

The only way a PO/line can be closed is after the receiving has been matched against OR someone has manually cancelled/closed the PO or its lines.

To this date I have not had anyone admit to doing this so good luck with the same.
 
Thanks for the response barbola.

Yea - I doubt anyone will admit to it.

How do you handle those invoices then? Would we enter this manually? If so, you can't select the PO (because it's closed) to tie it to in order to enter it into the Enter/Match Invoices window (even manually) then where would we do it?
 
If you want to use the same PO number because its been printed and sent to vendor then just remove the transaction history.

but before doing this make sure there was no receiving against it as a GL entry would had been posted and would make your sub and GL unreconcilable.
 
Yea, that's the thing with this PO - it got received in 3 parts, 2 are already received and completed the third part is now closed so we can't create/match the invoice.

Is there maybe a way to create one of these invoices without any PO matching - a standalone vendor invoice?
 
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