Hi all,
I've recently joined a new company, and though they have OK project management practices, they could benefit from some further evolution (part of why I was hired). As I'm reviewing and updating their PMM, we're stuck on the issue of project document management, version control, dissemination, etc.
Here’s the scenario:
We’re creating a collection of PM templates (scope, risk, schedules, quality, etc) that the PMs will use on the projects. Not all docs will be used on every project, based on complexity.
Requirements:
Need a tool that allows the PMs to store/upload/copy their completed docs to a common location accessible by all project team members. Version control is important, and some docs evolve over the life of the project. Other docs will have multiple independent copies (ie. Weekly status or meeting minutes). Some docs need review and approval by key stakeholders and managers – integrated timestamped checkbox to indicate approval would be ideal. PM and Management can view document listing to see what docs are complete, missing or approved.
I’m reading into MS SharePoint and/or MS Groove to see if that’s a fit. Another PM has suggested that we move our templates into a Wiki format. Past companies I’ve worked for have used just a network folder structure, and others a home-grown tool…
What tools would you recommend for the above?
Thanks,
Peter
I've recently joined a new company, and though they have OK project management practices, they could benefit from some further evolution (part of why I was hired). As I'm reviewing and updating their PMM, we're stuck on the issue of project document management, version control, dissemination, etc.
Here’s the scenario:
We’re creating a collection of PM templates (scope, risk, schedules, quality, etc) that the PMs will use on the projects. Not all docs will be used on every project, based on complexity.
Requirements:
Need a tool that allows the PMs to store/upload/copy their completed docs to a common location accessible by all project team members. Version control is important, and some docs evolve over the life of the project. Other docs will have multiple independent copies (ie. Weekly status or meeting minutes). Some docs need review and approval by key stakeholders and managers – integrated timestamped checkbox to indicate approval would be ideal. PM and Management can view document listing to see what docs are complete, missing or approved.
I’m reading into MS SharePoint and/or MS Groove to see if that’s a fit. Another PM has suggested that we move our templates into a Wiki format. Past companies I’ve worked for have used just a network folder structure, and others a home-grown tool…
What tools would you recommend for the above?
Thanks,
Peter
