Creating PDF of a booklet in correct order for proof-reading 3

[Zebydee]

I'm using Publisher 2007 and I have a document in 'double sided' booklet format.
I can create a PDF to send to the printing company for double-sided printing OK.
But because the pages in the PDF are in the correct order for double-sided printing, they are in the 'wrong' order for proof-reading purposes.
So, I'd like to be able to create a PDF in which the pages are in the correct order for it to be proof-read.
I can create a PDF where there is just one page per sheet. But it's important for the proof-reader to be able to see the double-page spreads.

Would anybody be able to tell me how I can create a PDF of a Publisher document that is in 'booklet' format, such that the pages in the PDF are shown in exactly the same way as they are in Publisher itself?
In other words:
Page 1 - Shows the front page of the booklet
Page 2 - Shows the 2nd & 3rd pages
Page 3 - Shows the 4th & 5th pages
etc.

Any help would be most appreciated! Thank you

 

[BionicJohn]

You need some imposition software for Acrobat to sort it.
Quite imposing will do it.

http://www.quite.com/imposing/features.htm

Liverpool: Capital of Culture 2008
Anfield: Capital of Football since 1892
Iechyd da! John
Glannau Mersi, Lloegr.

 

[Zebydee]

Thank you Slim, that looks very interesting The only slight problem is that the booklet is our club's newsletter which I volunteer to produce in my spare time. I just need to be able to let other members of the club's Committee proof-read it before it is printed. So forking out £250 for that is sadly beyond our means :-( But thank you anyway

 

[BionicJohn]

The alternative is to dump MSPub and get better page layout software like InDesign which includes a basic booklet building routine (and makes creating PDFs a breeze, too).

Liverpool: Capital of Culture 2008
Anfield: Capital of Football since 1892
Iechyd da! John
Glannau Mersi, Lloegr.

 

[JPaules]

It can be done. What size paper are you using?

--
JP

 

[Zebydee]

Hi, I'm using A4 paper size, 18 sheets printed double-sided to make a 72 page booklet. I look forward to hearing your suggestion. Thank you ever so much

 

[JPaules]

I've done exactly what you want to do.

File > Publish as PDF or XPS > Change... > Print Options > One Page per sheet and set the paper size to the size of a single page.


--
JP

 

[Zebydee]

Thank you ever so much for that, but I'm now confused - because unless I'm doing something wrong, that seems to just create a PDF with one page per sheet, which I was able to do before. But it's important for the proof-reader to be able to see the double-page spreads.
What I need is:
Page 1 - Shows the front page of the booklet
Page 2 - Shows the 2nd & 3rd pages
Page 3 - Shows the 4th & 5th pages
etc.
Is that what I should be seeing when I follow your instructions? Am I doing something wrong?
Thank you ever so much again I really appreciate all help

 

[JPaules]

Okay - I see what you want and it's not a Publisher issue.

If it's the .pdf file that doesn't seem quite right, you can change the reader view to two pages. Your proofreader will have to add the Two-up button to the toolbar.



--
JP

 

[Zebydee]

Well I'm AMAZED - Thank you so much that was EXACTLY what I wanted - BRILLIANT
So... I just need to produce the PDF in single page format. Then when the proof-readers view it they choose View->Page Display->Show Cover Page During Two-Up
Then choose View->PageDisplay->Two-Up Continuous
and they can see the double-page spreads and proof-read it just like they were looking at the printed booklet FANTASTIC THANK YOU

 

[JPaules]

That's it. A lot of people don't realize that there are a lot of features built into Adobe's Reader. If you right click on the tool bar, you can add other options. Once selected, they are always present.

I'm surious. Why is it important for your proofreader to see the two page spread? It's usually too small to read.

--
JP

 

[Zebydee]

EXCELLENT! Thank you for that - The need to see the double-page spread is mainly to see the positioning of pictures in multi-page articles and reports. You're right that unless you've got a large screen it's really too small to read for most people. Anyway I'm delighted that now the proof-reader themselves can decide how they want to view the pages I had intended to make both the single-page & double-page PDFs available, but now just the single page PDF is enough

 

[JPaules]

I'm glad I could help - especially since it saves you extra work. No one needs that

--
JP

 

[hantiki]

I wish to perform almost this exact same conversion, however I'm using Publisher 2003, not 2007 and haven't had success. Do I need to upgrade or am I missing something more basic. (I have a 16 page booklet (4 physical pages) and wish to produce a pdf that is simply 16 pages.)

 

[Zebydee]

Hi Hantiki, I am not sure about Publisher 2003, as I've never used it. But in Publisher 2007 I do this:
File->Pack & Go->Take to a commercial print ing service
Then click 'Printing Options'
And click 'One page per sheet'

But I don't know if the 'Pack & Go' thing is new in Publisher 2007.
It would be better if someone more familiar with Publisher 2003 could respond to your question.
Good Luck!

 

[JPaules]

Pack and Go has ben around for ages, at least since Publisher 2000.

Hantiki - Your question isn't the same thing. I don't have Pub 2003 handy but look at your Print Setup. See if there's something in there that helps.

--
JP