Copy sent emails to Clipboard (Outlook)

[bob3940]

I user MS Outlook 2003 and many of the messages that I send have to be documented in another system. My normal process is as follows:
1) send the email
2) go into the sent items folder and open the email that I just sent
3) hit the forward button
4) copy the text (which now includes the From: To: Subject: etc
5) paste it into the other system that I use.

Is it possible to simplify this? I would love to have a button on my toolbar that says "Send & Copy" then when I hit that it would automagically do steps 1 through 4.

Thanks,

Bob