Check box in Word 2002

[jjcpac]

I'm trying to create checkboxes in a 2002 mail merge document. The steps I'm using are from Word 97, however, when I create the checkbox all of them come in checked off. Is there another way to create check boxes in Word 2002? I'm open to all suggestions.

Thanks inadvance for any information. jjcpac

1. Open the main document for the mail merge and
place insertion point where you want the checkbox
to appear.
2. On the Mail Merge toolbar, click the drop-down
Insert Word Field button. Choose "If…Then…Else"
3. Under If, in the Field Name list, click to select
the field name that is the check box column in
Access (i.e. GW.)
4. In the Comparison list, click to select "Equal To."
5. In the Compare To box, type 0 (zero).
6. In the Insert This Text box, hold down the ALT key
and on the numeric keypad, type 0168 (make sure
numlock is on.)
7. The ¨ image appears. Select it and press CTRL + D
8. The font dialog box appears. Choose Wingdings and
then click OK. You should now see an empty check
box.
9. Under Otherwise Insert this Text, press ALT and
type 0254.

10. The þ image appears. Select it and press CTRL + D
11. The font dialog box appears. Choose Wingdings and
then click OK. You should now see a checked check
box. Click OK. Save your document.

 

[fumei]

We need a few more details. There are few ways to make checkboxes in Word. However, they do not (by themselves) have any relation to mail merge. They COULD, but it may help to understand what you are trying to do with them

You can make checkboxes with either the Forms toolbar, or the Controls toolbar. They act to the user in the same way - they can be checked or unchecked. However, from a coding aspect, they can function (behind the scene) quite differently. The Control toolbar makes ActiveX checkboxes and they have many more events that can be fired, compared to the Forms checkboxes.

Gerry

 

[jjcpac]

Thanks so much for responding. The whole story is I have an Access database where I track all new employee information (i.e. do they need groupwise, access to the network, telephones etc) these are all checkboxes in Access. I then run a query and then merge the query with a mail merge document I created with check boxes on it for each of the checkbox fields in the query. Once merged all of the checkboxes are checked off (even if they are not checked in the query). The process was working fine in Access 97 and Word 97 but for some reason in 2002 I can't the word checkboxes to only check off what is in the query.

Hope this is better information. Thanks Tricia