Changing/Deleting Closed POs

[Borvik]

We have an incorrect cost on a PO item we drop-shipped, and received it that way. We are able remove the invoice the vendor set us from the system, but have been unable to find a way ti fix the PO problem.

Is there anyway to Change or Void/Delete a closed PO?

 

[barbola]

The PO is just an approval to purchase. It's the receiving transaction that is going to cause the problem.

What we would do is enter an inventory adjustment, cancel the payable, and reverse the original accrual if necessary.

You can enter another receiving for the correct price and receive against it so that your purchase history is correct.

If you need a new PO, just use the same PO number with a letter "A" at the end...the same with the vendor invoice.



Thanks!
Barb E.

 

[Borvik]

Thanks for the reply barbola,

I'd like to point out that this PO is for a drop-ship. The vendor then ships directly to our customer, and bills us. We bill the customer, and pay the vendor. So nothing actually goes into inventory to adjust. How would it work then?

 

[barbola]

Well I just ran a test on this, and I don't see why you can't just change the cost on the Sales Invoice to match what you actually paid to the vendor.

You can attach a note to the original PO with references to the invoice and the JE. But I don't see why you need to make the change to the PO once the other transactions have all been adjusted.

Thanks!
Barb E.

 

[Borvik]

Thanks barbola!

We'll try that.