Better alternative to a concordance file? 1

[powahusr]

Is there anyway to associate a word with another Word, Sentence or a Paragraph in Word 2000? There are a few documents that I update frequently; the updates are always to the same sections in the documents, which brought the desire to ask this question. Instead of having to re-enter this data into the document, I would rather enter a codeword that’s predefined in another document, which in return is read into the current working document.

Example:

(Document 1)


There will be a meeting for all Hands on <PLACE_PREDIFINED_DATA_HERE_001>

The meeting will be about <SUBJECT_PREDIFINED_DATA_HERE_001>

Sincerely,
Joe Smith

(Document containing indexed words)
=========================
File with Indexed code word
=========================
<PLACE_PREDIFINED_DATA_HERE_001> = Thursday, May 31, 2001 at 2:00PM.

<SUBJECT_PREDIFINED_DATA_HERE_001> = The Schedule for the upcoming workweek.


=========================
Updated Document
=========================
There will be a meeting for all Hands on Thursday, May 31, 2001 at 2:00PM

The meeting will be about The Schedule for the upcoming workweek.

Sincerely,
Joe Smith

=========================

PS

I originally created a concordance file because it had the concept for which I was looking for, but didn’t deliver the results that I wanted. The Concordance file result did not cleanly show the indexed sentence nor did it print them. It only showed the index’s itself in the document when I did a print job.

 

[donna6197]

Couple of suggestions that you may be able to look at:

Mail Merge - your variable information (data file) could be typed into a table. The non-changing standard info could all be placed in one document, each document separated by section breaks (the form letter). Merge the two together.

Ask fields. Put all the information into one document (once again, if there are a few different documents, separate each one into it's own section) then put ASK fields at the top. Where the info is to appear in the documents put REF fields.