Archiving Word/PPT documents

[ETN]

We are looking to a solution to archive word and powerpoint documents.

We have lessons plans (over 1000) that change regularly and we need to consult previous plans often.

There is a function in Word in the File menu that enable to manage versions but because many peoples can work on the documents over time it can be tricky if they forget, education, etc...

Our plan is to have someone who approve all modifications and then "archive" the new version and add comments. Let say i have 5 word documents about magnetic card security, it could be 20051002-magnetic_security.doc, 20060102-magnetic_security.doc, etc.

Is there a tool that can do something like this or the best way is to manually do it (i.e. create an archive folder and rename document with their respective date) + put in an excel the modifications made ?

Thanks!

 

[fumei]

There are serious document management systems, but essentially if you are just using Office products - unless you are using SharePoint services - you will have to do it "manually". Although, with good forethought and design you CAN set up a reasonably functional system will minimal manual intervention. Kind of. Sort of.

Gerry