Agent Question 1

[horna]

I want to verify the information in the Notes Address Book, by senting each user ONLY THEIR information via e-mail, have them look at it, make changes if need be, and sent it back to me again in an e-mail. Sounds rather simple, but can I do it using an agent? And can I somehow use the mail addresses in the Notes Address Book to automatically sent out to each individual user?
Thanks very much for any help or hints you can give me.

 

[mbarron]

In your address book go to Create/Agent...
Name it
When is "Manually from Actions Menu"
Which Docs is Selected Document.

Click on the Add action Button.
Choose "Function Formula;
For you formula use the following forma (found it in the Help file)
@MailSend( sendTo ; copyTo ; blindCopyTo ; subject ; remark ; bodyFields ; [ flags ] )

The following is one I used to send our new email address to our personnel.

@MailSend(firstname + " " + lastname;"";"";"Your E-mail Address";"The following is your email address. Included is a doc link to your personal information. Please review it and notify me of any changes that need to be made";"InternetAddress";[IncludeDoclink] )



Mike

 

[horna]

I just wanted to thank you for your help. Your suggestion was perfect. I don't have that much experience with agents, but I plan to learn more about them.
Again, thanks and have a happy holiday.

 

[horna]

There seems to be a limit on the number of characters that you can put into the "BodyFields" section of the @MailSend Command. Anyway of getting around that limitation? Thanks very much.

 

[mbarron]

I don't know. I've never tried.

Sorry

Mike

 

[horna]

I'll just have to limit the number of fields. Thanks for getting back to me.