Adding an Outlook Custom Signature Insert Button/\/\/\/ 1

[phlyx]

ADDING A SIGNATURE BUTTON TO OUTLOOK
These are instructions for adding a button to your message window in Outlook so you can place your custom signature whenever and where ever you wish as long as you are using MS Word as your email editor. This button will remain on your Word menu, too.

- Open WORD and create signature the way you would like to see it with graphics, fonts and colors as you’d like it to be.

Create the auto text signature
- Select (highlight) the complete signature with graphics
- Select TOOLS / AUTO-CORRECT OPTIONS
- Pick the AUTO TEXT tab
- Edit the title in the "Enter Autotext entries here" to something you will know with no spaces or punctuation marks
- Click OK

Test inserting the signature by :
- Select TOOLS / AUTO-CORRECT OPTIONS
- Pick the AUTO TEXT tab
- Click on the signature title you just created
- Click INSERT and check what was inserted (sometimes the text gets mucked up)
- If okay, delete everything from the document

Create the insertion Macro
- Click on TOOLS / MACROS / RECORD NEW MACRO
- Title the macro a name you'll know (no punctuation or spaces) and then OK
- Select TOOLS / AUTO-CORRECT OPTIONS
- Pick the AUTO TEXT tab
- Click on the signature title you just created
- Click INSERT
- Click the icon to stop the macro recording

Creating the macro button
- Click on TOOLS / CUSTOMIZE
- Under the COMMANDS tab scroll down to MACROS
- In the right window scroll to the signature macro you just created
- Drag and drop the macro command to the toolbar where desired
- Click on the button on the toolbar and then in the menu box pick MODIFY SELECTION
- Beside NAME: change the name to what you'll recognize (this will be the command)
- If you click IMAGE or IMAGE AND TEXT you can edit the button image
- Click CLOSE

USING THE BUTTON
- When you are in Word or an editor window in Outlook be sure you are in the editor part of the window and not in the TO: or SUBJECT: or some field like that
- Put the cursor where you wish the signature to be placed
- Click the signature button that you just created and the signature will pop in to the window.
- If you need to edit the signature you will need to re-create it from the start but you can just redefine the auto-text and the macro and button should just pull up the new definition (you can over-write auto-text title names)

Good luck!
Scott

~ Phlyx ~