A/P vouchers purchase orders and ppv quantity?

[wwwedward]

Does anyone know how to avoid creating a ppv quantity transaction under the following situation?

We enter a voucher with a p/o tied to it (with receivers), post the voucher. The voucher is then voided via a cancellation voucher with the p/o number entered, we then select the p/o line items to void from a third screen after exiting the voucher screens….. At this point the g/l distribution report looks correct. The receiving accrual account is reversed and everything is like it never happened… We then want to pay this voucher with a prepaid voucher and post a manual check, due to the fact that it was paid through an ach (on-line payment) transaction. After prepay, the g/l distributions create a ppv quantity amount for the amount of the purchase order.

I might assume the cancellation voucher would reverse the quantity invoiced on the p/o but it does not… hence the creation of the ppv quantity with the posting of the pre-paid voucher.

Any suggestions? Version 7.5103f sql 2000..

 

[wwwedward]

I forgot to psot we use average cost.

 

[kscheeler]

My solution would be to stop reversing the original voucher and use the manual payment function to pay it which is a very similar function like the prepayment for the ACH that you are really doing.

Kevin Scheeler

 

[wwwedward]

Yes, KC I have suggested this approach. This will be attempted, however, the above situation may occur.. Sounds like we may need to limit the situation and be prepared to perform g/l entries if it occurs..

 

[wwwedward]

Thanks ks, I was a little off-track on your first responce. I have reviewed this function and you are correct in not reversing and using the manual payment function this should work out..


Deal closed thanks