A/P- Alternate Remit-To addresses

[Algee57]

WE are running Macola 7.6 and Progression 7.6.200. We have several suppliers that require us to place orders with one entity, but remit payment to a separate, but related entity. An example would be material we buy from Gray Matter Systems (a division of GE) - we are required to place a PO with Gray Matter, but invoices are generated by and payments must be remitted to GE Fanuc Americas, Inc. at a separate address. We use the PO & receiving system in Macola extensively.

I'm relatively new to Macola, but not to A/P systems in general. All past systems I've worked with had a alternate remit-to address capability specificically for this situation. I see an alternate vendor address in Macola, but don't yet see a way to incorporate that into the check writing process. It would seem my only recourse is to set up a separate remit-to vendor, and process the receivers and invoices against that (if Macola will allow that). The only issue I have with this scenario is that PO history and payment history then reside under two different vendor names.

Progression help file doesn't shed much light on whether the alternate vendor address can be used for this or not. Any additional info I can get would be greatly appreciated

 

[SusanD5320]

I believe that the alternate address works the opposite way...You can set up and use alternate addresses for PO's. Use the vendor master name and address for issuing payments.

We don't generally use alt addr in AP/PO but we use it extensively in OE/AR. Statements go to the address defined in the customer master file but we can select alt addr for billing or shipping in OE.

 

[dgillz]

On page 2 of the vendor master, there is a payee name, but not a different address. This might be fixed with Flexibility.

I am curious, what system(s) have you worked with that have an alternate remit to address?

Software Sales, Training, Implementation and Support for Macola, eSynergy, and Crystal Reports

http://www.gainfocus.biz

 

[Algee57]

Susan, thanks for that info. It gave me a different angle to ponder that I hadn't thought of before. Maybe the issue can be solved by reframing the problem.

dgillz, I'll have to look at that, I think I missed that on page 2 of the vendor master. The payee would be half the solution and the most important part. The address is less of a problem. Most recently, I worked with Great Plains which has a pretty slick A/P module with alternate remit-to address. The rest of Great Plains is less than impressive. Before that was an old open source manufacturing based accounting system called Manbase (owned by MAI) that had been heavily modified. I worked with JD Edwards and Peoplesoft (both pre-Oracle buyout) also with this functionality.

 

[kscheeler]

I don't understand why the alternate address won't work. It's both a name and address. GE is your vendor. The alternate address is for Gray Matter Systems. When you enter the PO, it would be for GE but the alternate address would be for Gray Matter Systems.

I understand it's not pretty but it would work.

Kevin Scheeler