1 user 2 email accounts 2

[ITSSM]

Hi
I have a user that has her normal email account but also needs to send and recieve email from and accounts@ email address. She needs to be able to choose which one to use. Distribution lists wont work for this.

I know Exchange only allows one address per user but what would people recommend to do here? Setup the user accounts on the network with the email address accounts@ then give her permissions on that account?

If thats the right option there doesnt seem to be much info on it on the web.

Any help appreciated
Dan

 

[ntinlin]

If she is given Send As rights to the other account then that would work but all the Sent Items would remain within her mailbox.
Obviously you'd give her full mailbox access to the other account for reading.
I suppose you could also forward all mail coming into the other mailbox to her main account.

 

[ITSSM]

Thanks for your reply
She needs to be able to choose an email account to send an email from

So she would have a choice of hers@ or the accounts@

It would need to say it had come from accounts@ too.

 

[ntinlin]

If you mean SendAs the second account and have the Sent Item in that account then you can't do it, not without moving the message from one account to the other after she has sent it.

If that doesn't matter then as I said above set up a 2nd account, give her SendAs rights within AD security and Full Mailbox Access with Exchange Advanced Rights. Then when she wants to SendAs the 2nd account then she simply selects that account in the From: field on Outlook.

Neill

 

[markdmac]

Actually this is really simple to accomplish. What you need to do is enable IMAP on your Exchange server.

Then from within the users Outlook Profile you can set up IMAP connections to whatever other addresses you want the user to be able to send email from.

Once the IMAP connections have been added to the exisiting profile, the user will have a new button near the send button that will allow them to choose the account to send from.

The reason you want to use IMAP over say a POP connection is that IMAP is designed to reference the email fromt he server, so you won't be pulling down duplicate emails are anything like that. You will want the second and third email addresses to simply be additional addresses on the primary account OR they can be associated with another account, but that needlessly eats up a CAL.

[red]Sent while vactioning in lovely Cancun Mexico, please excuse any incomplete thoughts which may or may not be the result of too many strawberry daqueries.[/red]

I hope you find this post helpful.

Regards,

Mark

Check out my scripting solutions at

http://www.thespidersparlor.com/vbscript

Work SMARTER not HARDER. The Spider's Parlor's Admin Script Pack is a collection of Administrative scripts designed to make IT Administration easier! Save time, get more work done, get the Admin Script Pack.

 

[ITSSM]

Thanks for your replies.
markdmac I've already set it up as ntinlin said and its working so I'll leave it like that for now and have a play once i've got everything else up and running.

ntinlin, the only problem I have now is that the user is moaning (she always moans) that when she sends from the new acount it says Sent by firstname lastname on behalf of accounts.

Can this be changed?

 

[paella33]

You can use POP, just make sure that the extra connection isn't enabled in the receive/send profile.

 

[ntinlin]

Like I said you need to get her to change the From: field to the account she wants to Send As. And make sure that you have given her Send As rights within the AD security of the 2nd account.

Should then appear as the 2nd account.

Neill

 

[ITSSM]

I think I did all that and it does say from accounts@ but then says Sent by firstname lastname on Behalf of Accounts

I'll have a fiddle around with it.

 

[F1lby]

Sent by firstname lastname on Behalf of Accounts?

Yes, really annoying.
Open up Active Directory users and computers, open up the properties of the user in question, go to the Exchange Advanced tab, Mailbox rights and here you can choose who has access to the mailbox.
Also click on the security tab and do the same here.
If you can't see the security tab you will need to set the Active Directory Users & Computers to Advanced mode (by clicking on View, Advanced Features).

Rgds

 

[markdmac]

Or just try the way I suggested.

I hope you find this post helpful.

Regards,

Mark

Check out my scripting solutions at

http://www.thespidersparlor.com/vbscript

Work SMARTER not HARDER. The Spider's Parlor's Admin Script Pack is a collection of Administrative scripts designed to make IT Administration easier! Save time, get more work done, get the Admin Script Pack.

 

[ITSSM]

Thanks
I think this is fixed now

 

[southbeach]

markdmac,

I also need to do something like this. I like your solution but I have a twist. In my case, I have a number of users and all need to be able to send as sales@domain.com in lieu of their respective email addresses.

What must one do in a case like this?

It seems that I could grant each of them the right to send as "as described by itssm".

Your thoughts?

Regards

 

[markdmac]

Provided you set the group account up as a mail enabled resource account, you could still use my solution. When you configure the IMAP connection in Outlook you just need to specify the proper user ID.

I hope you find this post helpful.

Regards,

Mark

Check out my scripting solutions at

http://www.thespidersparlor.com/vbscript

Work SMARTER not HARDER. The Spider's Parlor's Admin Script Pack is a collection of Administrative scripts designed to make IT Administration easier! Save time, get more work done, get the Admin Script Pack.

 

[southbeach]

thanks!