The simple answer is, you cannot. The standard Listbox that comes with MS Access (97) does not have the properties to be able to format the color of your list items text, based on criteria you specify, or allow for images.
And, if you want the user to dynamically sort the column of their choice, you're having to resort to creating command buttons and lining them up accordingly. Not very tidy.
So, what do you do about it?
- Create a List View for your form.
eh? A what?
Ok, go into the design mode of a form.. click on Insert from the toolbar, then select "ActiveX Control..." from the sub menu (you're getting good at this already ;D). In the selection box that is presented, scroll down to the entry that reads "Microsoft ListView Control, Version 6.0" and click on this, then click on OK.
Your ActiveXControl should appear on your form.
1) Setting The Properties
DOUBLE CLICK on this control, and a properties list will appear. This is specific to the ListView control. I personnaly set the following 'General' Settings, and leave the rest alone:
MousePointer: 0 - ccDefault
View: 3 - lvwReport
Arrange: 0 - lvwNone
LabelEdit: 1 - lvwManual
BorderStyle: 1 - ccFixedSingle
Appearance: 1 - cc3D
OLEDragMode: 0 - ccOLEDragManual
OLEDropMode: 0 - ccOLEDropNone
HideColumnHeaders: 0
HideSelection: 0
LabelWrap: 1
MultiSelect: 0
Enabled: 1
AllowColumnReorder: 1
Checkboxes: 0
FlatScrollBar: 0
FullRowSelect: 1
Gridlines: 1
HotTracking: 0
HoverSelection: 0
You can obviously set these using code, but it is beyond the scope of this FAQ to do so (yeah yeah, that's my get out of jail free card cus I haven't done it yet

)
1) Name your control
Name your Control with care, and something a bit more exciting that "JimsListView". Preferably, prefix it with 'lvx' and give it a meaningful name, like 'lvxEmployees'.
Set up is complete.. lets code!
2) Loading Data into the ListView
Create the following Function:
Code:
Private Function fLoadList()
On Error GoTo err_handle
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Variables
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Dim lvxObj As ListView
Dim lstItem As ListItem
Dim rs As DAO.Recordset
Dim fld As DAO.Field
Dim iColWidth As Integer
Dim i As Integer
Dim strSQL As String
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Set the SQL statement for our recordsource
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
'By using the SQL 'AS' keyword, we can give our columns custom names...
strSQL = "SELECT " & _
"EmployeeID as [ID], " & _
"EmployeeName as [Name], " & _
"NTLogin as [NT Login], " & _
"EmployeeTitle as [Title], " & _
"Active as [Active] " & _
"FROM tblEmployees " & _
"ORDER BY EmployeeID ASC;"
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Set up List View object, and invoke a recordset based on the SQL
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Set lvxObj = lvxEmployees.Object
Set rs = CurrentDb.OpenRecordset(strSQL, dbOpenDynaset)
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Clear any items in the current list.
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
lvxObj.ListItems.Clear
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Clear existing, then add new column headers
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
'code loops through the open recordset's field names (the custom
'ones with set using the AS keyword, if you remember) and sets them
'as our ListViews columnheaders.
'We also set the column widths to be all the same, which is calculated
'by taking the width of the ListView itself, divided by the number of
'columns. I minus 20 of the end of each one, to ensure all fields are
'visible completely (not hanging over the edge of the listview).
With lvxObj.ColumnHeaders
.Clear
For i = 0 To rs.Fields.Count
For Each fld In rs.Fields
If i = 0 Then
iColWidth = 0 ' This hides the first ID column from the user, but retains it's value as the identifying property
Else
iColWidth = (lvxEmployees.Width / (rs.Fields.Count - 1)) - 20
End If
.Add , , fld.Name, iColWidth
i = i + 1
Next fld
Next i
End With
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Check values present in recordset
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
If rs.BOF Then
'No data has been returned .. no need to add the items to the
' list view.
Else
'Records present.. setting up list of items
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Add in list items, with colour based on criteria of if the
' employee is active or not.
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
rs.MoveFirst
While Not rs.EOF
For i = 0 To rs.Fields.Count
If i = 0 Then
Set lstItem = lvxObj.ListItems.Add(, , Nz(Trim(rs(i)), "")) ' Set the value of the first column of the row
'Set the Colour based on criteria
If rs("Active") = 0 Then
lstItem.ForeColor = vbBlack ' Black if not active
Else
lstItem.ForeColor = vbRed ' Red if active
End If
ElseIf i < rs.Fields.Count Then
lstItem.SubItems(i) = Nz(Trim(rs(i)), "") ' set the subsequent columns, known as subitems.
'Repeat Colour setting based on criteria, for the subitems
If rs("Active") = 0 Then
lstItem.ForeColor = vbBlack ' Black if not active
Else
lstItem.ForeColor = vbRed ' Red if active
End If
Else
End If
Next i
rs.MoveNext
Wend
End If
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Close off & Cleanup
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
rs.Close
err_handle:
Select Case err.Number
Case 0
'ignore, not an Error
Case Else
'Handle error Appropriately.
End Select
End Function
3) Handling a double click on the ListView
Use the following code:
Code:
Private Sub lvxEmployees_DblClick()
On Error GoTo err_handle
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Variables
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Dim lvxObj As ListView
Dim lstItem As ListItem
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Set objects
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Set lvxObj = lvxEmployees.Object
Set lstItem = lvxObj.SelectedItem
'lstItem now contains the content of EmployeeID
msgbox Dlookup("EmployeeName", "tblEmployees", "EmployeeID = " & lstitem)
err_handle:
Select Case err.Number
Case 0
'ignore, not an Error
Case Else
'Handle error Appropriately.
End Select
End Sub
4) Handling column sorting
Code:
Private Function fListColumnSort(ColumnHeader)
On Error GoTo err_handle
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
'Variables etc
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Dim i As Integer
Dim lvxObj As ListView
Set lvxObj = lvxEmployees.Object
i = ColumnHeader.Index - 1
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Turn on sorting for that column header
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
lvxObj.Sorted = True
lvxObj.SortKey = i
If lvxObj.SortOrder = lvxAscending Then
lvxObj.SortOrder = lvxDescending
ElseIf lvxObj.SortOrder = lvxDescending Then
lvxObj.SortOrder = lvxAscending
End If
lvxObj.Refresh
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
' Error Handling
'~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
err_handle:
Select Case err.Number
Case 0
'ignore, not an Error
Case Else
'Handle error Appropriately.
End Select
End Function
Summary
Although this all seems rather a lot of code for creating a list, it really is minimalised (well, from my early attempts anyway) and effective.
This should give you a heads up for creating your own list views. Try adding in images for effect.. try playing with the properties of the list view. And keep asking for support where needed; everyone is here to help!