saving forms

[quackslikeaduck]

I'm just wondering if after my user fills out a form can it be saved as a file or report automatically in the background maybe on close or something?

If possible I'd like each form to have a unique name like maybe PO number or something to distinguish one from another.

 

[dhookom]

Forms are for displaying data that resides in tables. They can also be used for navigation and getting other information from your users.

Forms and controls that are bound to tables will store the values in the tables. Tables should always have a primary key which is a "unique name".

Reports typically have a record source based on one or more tables/queries/SQL statements.

You should generally not have duplicate forms or reports in your application.

Duane
Hook'D on Access
MS Access MVP

 

[quackslikeaduck]

Thanks! I do understand that but was wondering if after my PO's were filled out could I maybe save a copy as MS Access Report or .pdf? I have heard of others doing it but never really thought about it until now.

 

[quackslikeaduck]

I'm not talking about making an actual report. I was talking about as soon as my user is done filling out the form they can click update and it would save it as either a data access page or .pdf. I want to know if any others are doing this and how it works out for them.

 

[dhookom]

You can print to PDF and store the file. This provides a snapshot of your data at a point in time.

Duane
Hook'D on Access
MS Access MVP

 

[MajP]

You can print to PDF and store the file.

Yes this is very easy to automate if you Access 2007 or later. It can be problematic if on 2003 or earlier.

 

[quackslikeaduck]

Thanks! I'm going to give it a try. I really don't need it but just one more experience for me.